non-profit
organizations

Features & Benefits

We designed KidTrax to simplify day-to-day operations across all levels of your organization. Its intuitive web-based interface is easy to use and cost-effective.  It offers a variety of other features and benefits.

• Our management and tracking software is easy to use and allows for accurate and quick data gathering.
• Capture and maintain basic demographic information such as birthdays, gender and ethnicity or more comprehensive records such as the participation in government assistance programs and insurance status.
• You can also select the data fields most important to your organization, for a complete customized solution.

• Trax Attendance Manager (TAM) is our comprehensive time and attendance tracking software package.
• Members are scanned in and out of facilities and activity areas via a bar-code scanner.
• TAM’s entry kiosk displays messages to members and provides valuable information to staff including: membership status, payments due, and authorization status.

• Improve data integrity.  Potential duplicate records are identified before they are entered.  
• This straight-forward and simple module helps staff members capture complete and accurate data immediately.
• Data entry is streamlined and allows your staff to spend less time on paperwork and more time assisting your members.

• With over 200 stock reports, you can quickly generate simple statements like member rosters, forecasting reports, and generate detailed reports such as trend analysis. You may use the generated data for strategic planning or program effectiveness.
• Filter the data over 30 major areas or design your own parameters.
• Export the data in HTML (Hypertext Markup Language), XML (Extended Markup Language), CSV Text (Comma Separated Value), or Microsoft Excel.

• The survey module allows you to create and deploy web-based surveys fast, easy, and cost-effectively.
• Results are directly integrated with other KidTrax data and can be collected via email or at a KidTrax Survey Kiosk.

• Community programs helping at-risk-youth, job training and education facilities need more in-depth tracking abilities.
• Our integrated Case Management module helps you track counseling sessions, referrals, intake and disposition data.
• This module operates independently from the main application. You can provide case managers with access to only the information necessary; keeping private records confidential.

• Trax Data Bridge can decrease operational costs, and increases accuracy and relevance of reports.  It strengthens relationships between collaborative agencies or projects.
• This module provides a stable and secure method for sharing data.  Utilizing secure web services, agencies and different program sites share data in real time or near real time for total cross impact analysis.

• With our advanced MoneyTrax program, you can track charges, payments, credits and refunds.  You may export your data to almost any financial management application.
• This module can be completely customized to meet your needs, as it supports an unlimited number of fees and fee types.
• Automatically charge members based on enrollment. Provide members with the ability to enroll and pay online!

• Included in the MoneyTrax module, our Online Registration component has one of the lowest transaction costs in the industry.  Members sign up through any computer with Internet access. You’ll cut down on overhead costs associated with in-person registrations. This grants you the opportunity to increase revenue through convenience fees.
• Online Registration is hosted on the KidTrax website. We will customize the look and feel to match your brand.

• Data safety and data integrity is key to your organization's success.  We believe that it does not have to come at a high cost.
• We have eliminated the need for upfront investment in hardware, network architecture, and ongoing costs for database management.  We save you thousands of dollars on both upfront and annual maintenance fees.
• KidTrax data is hosted on a redundant platform with daily data backups to an off-site electronic repository and digital tape.  This gives you a level of safety most organizations can not afford to implement.